HR Practitioner Job at National Risk Managers ( Affinity Health) … See details on how to apply for the opportunities available at National Risk Managers (Affinity Health).
Vacancy Details
We are currently looking for a skilled HR Practitioner with a passion for HR processes and labor relations. Based in Benoni
Key Tasks
HR Compliance – Adhere to and maintain HR processes and procedure
- Create and maintain personnel information management processes for all employee documentation, including job descriptions.
- Check that staff movements are capture correctly and in line with the approved Organogram.
- Adhere to all HR standard operating procedures including advice HRBP’s where change is required.
- Adhere to all HR processes and procedures.
- Provide employees with relevant and valid job descriptions that are aligned to the organogram.
- Create, Implement, and maintain accurate and updated record keeping and document control of employee information.
- Maintain employee confidentiality in alignment with all relevant legislation (e.g POPIA etc)
- Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
- Provide HRBP with accurate collection, consolidation and reporting of employee data for the Labor Department requirements (EEA; COIDA; WSP; LRA and BCEA).
- Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation.
- Report all irregular conduct to HRBP’s that may occur during recruitment or any other HR process.
Labor Relations – Provide consistent and accurate support to HRBP
- Facilitate all disciplinary processes as well prepare the Portfolio of evidence in support of the HRBP.
- Sit in as HR Representative during formal Labor procedures.
- Prepare for all CCMA related matters in support of the HRBP.
- Update Labor Relations Tracker (Weekly /monthly/ quarterly).
- Send telegrams to employees who have absconded.
- Facilitate the issuing of notice to attend disciplinary hearings and notice of suspension to employees.
- In support to the HRBP, take part in conciliation and arbitration at the CCMA.
- Educate and inform staff regarding policy changes, processes and procedures.
- Ad-hoc assistance with training on relevant labor legislation, internal processes and procedures.
Maintain staff and organizational data accurate and “cleaned” where required
- Daily consulting – Provide necessary data required by HRBP’s for clients.
- Keep track of leave data and compliance and report any anomaly to HRBP.
- Provide accurate data to HRBP for reporting (weekly report and Metrix report).
- Create and provide detailed and accurate HR data onto relevant HR Systems.
- Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g; headcounts; terminations; loans; counselling; leave; overtime etc.).
- Administer regular clean ups on HR Systems to ensure data accuracy and relevance.
Capture Payroll information accurately and on time
- Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters.
- Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding).
- Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues.
- Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured.
- Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation).
- Maintain accuracy and confidentiality regarding salaries and payments of staff.
- Ensure distribution of pay slips and follow ups with payroll for those who have not received.
- Ensure compliance with all applicable remuneration legislations required for deductions and overtime.
Check that Accurate Benefits information is captured for credible Benefits Administration
- Ensure that all employees without medical aid coverage are informed about the requirement to join the company’s medical insurance or provide proof of existing membership.
- Refer employees who lack coverage to Group schemes to coordinate their mandatory enrollment in the medical insurance plan.
- Update and Record employee information regarding staff beneficiary details.
- Provide information; guidance and support to employees on the company benefit profile in support to the HRBP.
- Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.
Attend to all General HR Administration
- Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
- Perform regular HR checks to ensure no audit findings in HR administration.
- Assist HRBP with employee wellness initiatives.
- Facilitate counselling and drug testing procedures.
- Facilitate workshops and site visits with service providers for staff awareness and wellbeing in support to the HRBP.
- Facilitate in support to the HRBP, short training and coaching interventions to stakeholders on HR Related topics to mitigate financial and reputational damage to the business (Recruitment and Selection; IR Process; Performance management processes; leave administration etc).
- Function as a point of contact to all internal walk ins and external stakeholders regarding HR related issues, concerns, queries and processes.
- Deliver optimal customer service to internal and external customers that adds value to the business and generates a low rate of complaints from all customers.
- Deal with employees’ complaints quickly and effectively and within turnaround time.
- Provide HRBP’s with necessary communication to employees, team leaders, supervisor and managers.
- Share stakeholders’ feedback with team members to ensure customer service is continuously improved.
- Act as a point of contact for audit content and information, within area or scope of work.
Support HR Projects administration
- Support the HRBP and Senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination where necessary.
Champion Corporate Values
- Drive, guide and live the values of Honesty, Humility and Hard Work through every task assigned or delegated.
- Promote and keep the company core values alive through various communication channels.
- Proactively manage your own behavior to ensure self-alignment to the Company Core Values.
Essential Qualifications
- Matric
- National Diploma / Degree in HR or Related qualification
Desirable Experience
- HR experience in the Financial Service Industry in the same or similar role
To Apply
Application Deadline: November 30 2023